Retract Outlook emails the effective way – Before they get sent

Do you have fat fingers? Trying to format some picture in a draft email and you press “Send” by mistake? Do you regularly YELL SAILOR-WORTHY SWEARING in your email draft and then retract what you write? (that last one can be fixed with therapy btw)

Sounds like you need some risk mitigation – an ability to un-send an accidental email transmission that works a bit better then the generally ineffective Exchange-powered “Retract Email” functionality.

sailor

Enter: Delay or schedule sending email messages
http://office.microsoft.com/en-ca/outlook-help/delay-or-sche…

Email messages are sent immediately when you click Send. In Microsoft Outlook, you can delay sending a single email message or use rules to delay the delivery of all messages. These messages are held in the Outbox for a specified time after you click Send.

 Delay the delivery of all messages

1.Click the File tab.
2.Click Manage Rules & Alerts.
3.Click New Rule.
4.In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.
5.In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next.

If you do not select any check boxes, a confirmation dialog box appears. If you click Yes, the rule that you are creating is applied to all messages that you send.
6.In the Step 1: Select action(s) list, select the defer delivery by a number of minutes check box.
7.In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before it is sent.

Delivery can be delayed up to 120 minutes. < Keith’s note: I find 1 minute to be just right to be able to strike the balance between “Oh crap I messed up with that message” and getting impatient with emails stuck in the Outbox.
8.Click OK, and then click Next.
9.Select the check boxes for any exceptions that you want.
10.Click Next.
11.In the Step 1: Specify a name for this rule box, type a name for the rule.
12.Select the Turn on this rule check box.
13.Click Finish.

After you click Send, each message remains in the Outbox folder for the time that you specified.

 

Note that these rules are performed only when you are sending from your desktop or web-based Outlook client- currently mobile device Outlook clients do not support running rules of this nature.

Why Outlook Pins All Day Events to the Top Day Header

​So we are all a bit chuffed annoyed that when designating an all-day event in Outlook, it doesn’t spread it’s display out over the whole day’s hour-by-hour view. Makes it easy to miss that someone has a holiday off.

The following forum explanation I found details in an end-round way (the person is requesting the actual “pinned” all-day feature that now exists in Outlook 2010) why this functionality is the way it is. In a nutshell, as many programmers know and as we’ve seen from Y2K and numerous actual major outages of computer systems over the years, dates are a pain and in particular time zones, daylight savings and more nuances make it tricky to cater to all scenarios and various integrated user interfaces.

In the Outlook Calendar view there is a distinction between “All Day” and just selecting a block of hours, because “All Day” is a date and a fixed hour range is actually a negotiable figure depending on your time zone.

From: http://www.tech-archive.net/Archive/Outlook/microsoft.public.outlook.calendaring/2010-04/msg00290.html

The all-day-event calender item type that is used for
birthdays/anniversaries/public holidays refers to an actual 24-hour period of
time and changes with time-zone, leading to these events overlapping two
days. There may be some all day events that should respond like this but not
birthdays/anniversaries. Public holidays are currently added in the time zone
of the user, not the country that has the holidays.

If you enter a birthday/anniversary in a contact item, it will give make it
a 24 hour period in the time zone you are in. That is wrong on many counts.
Firstly a birthday is not a particular 24 hour period of time independent of
place, it is a date. Secondly if it were a 24 hour period it would not be
your country but the user’s country that determines the time zone, or to be
very pedantic, his place of birth. Similarly for anniversaries.

If you are in one country A and want to know the national holidays from a
country B in another time zone, then they are added as 24 hour events in your
time zone. If then you move to country B then national holidays in that
country are listed as spanning 2 days.

There should be a type of event that is attached to a date, not a time-span.
Birthdays and anniversaries should create this type of event by default.
National holidays should either create this type of event by default or a
24-hour event in the time zone of the nation with the holidays, not the
user’s.

In importance national holidays are not very significant but birthdays and
anniversaries are useful things to be reminded about and with many contacts
having birthdays span two days is not only incorrect but results in a
confusing display of information.

Firefox Friday #2 – SharePoint & Firefox

​Firefox does have issues when being used with SharePoint, let’s ID the known issues and workarounds:

Feature

Limitation

Connect to Outlook, Connect to Office, and Sync to
SharePoint Workspace

Works with an
ActiveX control, but requires a Firefox control adaptor. Microsoft Office
2010 does not provide a Firefox control adaptor for this control. The feature
also requires an application that is compatible with the stssync:// protocol,
such as Microsoft Outlook.

Datasheet view

Requires an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control.

Drag and Drop Web Parts

Cannot be moved by
using drag and drop on Web Part pages. Users must click Edit on the Web Part, select Modify Web Part, and then select the zone
from the Layout section of the Web Part
properties page. Web Parts can be moved using drag and drop on Pages.

Edit in Microsoft Office application

Requires an
ActiveX control, such as the one that is delivered in SharePoint Server 2010,
and a Firefox control adaptor. For more information about Microsoft Office
2010 Firefox Plug-in, see FFWinPlugin Plug-in
(http://go.microsoft.com/fwlink/p/?LinkId=199867).
If you install and configure the Office Web Applications on the server, the
Edit functionality works and you can modify Office documents in your browser.
This functionality only works with Microsoft Office 2010 or an equivalent
product together with a Firefox plug-in.

Explorer view

Removed in
SharePoint Server 2010. Libraries that have been upgraded from earlier
versions of SharePoint Server 2010 may still have Explorer views, and these
may not work. Explorer view requires Internet Explorer.

Export to Excel

Downloads a file
with an .iqy extension to the Web browser. If Microsoft Excel is not
installed, and if no other application is configured to open this file, then
this feature will not work.

File upload and copy

Requires an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control.

Microsoft InfoPath 2010 integration

Requires an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control.

Microsoft PowerPoint 2010 Picture Library
integration

Requires an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control. The user can use the following
workarounds when no control has been installed:

  • If a user wants to upload
    multiple pictures in a picture library, the user must upload one picture
    at a time by using Upload.aspx.
  • If a user wants to edit a
    picture in a picture library, the user must download the picture, edit
    it, and then upload the picture to the picture library.
  • If a user wants to download
    more than one picture from a picture library, the user must download one
    picture at a time by clicking on the picture link.

Microsoft Visio 2010 diagram creation

Requires an
ActiveX control, such as the one delivered in Microsoft Office 2010, and a
Firefox control adaptor. Microsoft Office 2010 does not provide a Firefox
control adaptor for this control.

New Document

Requires an
ActiveX control, such as the one delivered in Microsoft Office 2010, and a
Firefox control adaptor. For more information about Microsoft Office 2010
Firefox Plug-in, see FFWinPlugin
Plug-in
(http://go.microsoft.com/fwlink/p/?LinkId=199867).
Although the New Document command may
not work, you can use the Upload Document functionality. If you install and
configure Office Web Applications on the server, the New Document command works, and you can create an Office
document in your browser.

Rich Text Editor – Basic Toolbar

A user can update
the Rich Text Editor basic toolbar to a Full Rich Text Editor that includes
the ribbon by changing the field’s properties, as follows: On the
FldEdit.aspx, in the List Settings
menu, select Specific Field Settings.
Next, under Columns, click Description. In the Additional Columns Settings section, under Specify the type of text to allow, select Enhanced rich text (Rich text with pictures, tables,
and hyperlinks)
.

Send To

Can leverage an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control. Without the control, files cannot
be sent from one SharePoint farm to another SharePoint farm. However, files
can still be sent from one site to another site.

Signing Forms (InfoPath Form Services)

Requires an
ActiveX control, such as the one that is delivered in Microsoft Office 2010,
and a Firefox control adaptor. Microsoft Office 2010 does not provide a
Firefox control adaptor for this control.

Spreadsheet and Database integration

Require ActiveX
controls, such as those that are delivered in Microsoft Office 2010, and
Firefox control adaptors. Microsoft Office 2010 does not provide a Firefox
control adaptor for this control. The user can use the following workarounds
when no control has been installed:

  • If a user wants to edit a
    document, the user must download the document, edit it, and then save it
    back to the server.
  • In a list that requires a
    document to be checked out for editing, a user must use the
    Edit menu to check out the
    document, edit it, and then check it in by using the
    Edit menu.
  • Export to spreadsheet.
    Users can export a SharePoint list as a spreadsheet by clicking
    Export to
    Spreadsheet
    on
    the
    List
    tab on the ribbon.

Web Part to Web Part Connections

May require
deactivation of browsers pop-up blockers for SharePoint sites.

Slide library and PowerPoint 2010 integration

Require ActiveX
controls, such as those that are delivered in Microsoft Office 2010, and
Firefox control adaptors. Microsoft Office 2010 does not provide a Firefox
control adaptor for this control. The user can use the following workarounds
when no control has been installed:

  • Delete a slide. Users can
    delete a slide by first clicking the slide, and then clicking
    Delete
    Slide
    . Repeat
    for each slide.

The following
features do not work on this platform:

  • Copy a slide to a
    presentation. This feature enables users to add a slide to a PowerPoint
    2010 presentation.
  • Publish a slide. This
    feature enables users to upload a single slide from a PowerPoint 2010
    presentation to a slide library. Microsoft Office must be installed on
    the client computer.