Microsoft Ignite Conference 2015 Roundup

Here is my presentation from last weeks Victoria Office 365 User Group in Victoria, BC.

“Microsoft’s Ignite Conference in Chicago last month was a huge event- 23,000+ attendees -and a lot of genuinely interesting technology news came out of it . I’ll share with you here my take on the big items of the event, flavoured through my lens of SharePoint/Office 365.

The core concepts: Microsoft is taking a mobile-first, cloud-first approach with three top priorities: to usher in an era of more personal computing, to reshape work and productivity with enhanced products and processes, and to build trust in a reliable, extensible cloud service offering.

What’s more, for us here in Canada, a lot of these announcements take on huge new relevance as Microsoft just announced on June 2 (http://reimagine.microsoft.ca/en-ca/) that they are opening data centers located on our soil. This opens up the doors to a Government and Private industry base that previously had been not able to leverage these services.

I will talk a bit on the upcoming on premise version of SharePoint 2016, the latest in Office 365 (including Delve/Office Graph), and more. ”

Speaker:  Keith Tuomi, FCV Interactive
Duration: 30 minutes
Audience: Business Professionals (Managers, Project Managers, etc.)
Technical Level: 200

Microsoft Ignite Conference: Day 4 Round-Up

Last day of the MS Ignite conference for me. Let’s take it to the bridge:
Bridge

Another metaphor? You betcha:

– Cloud vs on-premise
– Microsoft as Service Provider vs Shrink Wrapper
– Unified experiences vs Diversified devices
– People-driven Intranets vs Intranet-driven people
– Windows OS as a true personal & biz life and productivity platform vs Windows OS as a 900 pound gorilla

My top picks for Day 4 in the SharePoint/Office 365 realm (with a little .NET 5 in there to maintain my Dev street cred):

My last-day sessions:

JEA: A PowerShell Toolkit to Secure a Post-Snowden World

When asked what to do about corporate hacking, Ex NSA Director Michael Hayden replied, “Man up and defend yourselves.” Edward Snowden then rocked the world by disclosing privileged NSA information. JitJea stands for “Just In Time, Just Enough Admin.” It’s a Windows PowerShell toolkit that admins use to perform functions without giving them admin privileges.

MVP Panel: SharePoint On-Premises, Online and Everything in Between
Imagine five great minds coming together to talk about Microsoft SharePoint across the board, be it within Microsoft Office 365, in Microsoft Azure, on-premises and certainly hybrid. Via a panel Q&A format, these MVP experts expose how online and hybrid improvements increase both deployment scenarios and value. This session is designed to help ITIs and ITDMs find the right cloud formula to deploy based on practical business and technical considerations. This is a must-not-miss session for any IT pro!

How to Decide When to Use SharePoint and Yammer and Office 365 Groups and Outlook and Skype
Your users may struggle with these questions: Should I share a message via Skype for Business instead of Yammer, Office 365 Groups, or Exchange? Should I collaborate on data using an Excel sheet or a SharePoint list? Should I share a file in Outlook, in a meeting, from OneDrive for Business, on Yammer, in a Group, or in a SharePoint site? This session is the ‘How To’ user’s guide What happens when your users can’t decide what technology or feature to use? They use what they know, or what’s easy; even if better options exist. In this session, Richard and Kanwal help you maximize the value of your Office 365 investment by providing the guidance you need to help your users make better, more effective decisions on how they get work done.

Experts Unplugged: Office 365 Security

OneNote for OneLife: From Notes to Productivity and Platform
OneNote is awesome. Really. Knowledge, learning and info on the bleeding edge benefits from structure – but not too much structure. We all need a place to inscribe understanding, without having to go overboard on the word-processing end of things.  I’m always thrilled to hang out with the OneNote crew as I sometimes wonder if they know they have the future of Education and Wikis in their hands.

Microsoft OneNote gives you one place for your notes and other content with you, anywhere now that OneNote is across all platforms and devices. Write by hand, type, record, snap a picture, clip from the web, or use a growing number of other partner apps and devices and OneNote saves it. Organized or not, you can easily find your notes in any form (text, writing, picture, or audio) with OneNote search. This session demonstrates end-user productivity scenarios at work to give you a clear understanding of how OneNote can help drive adoption of Office 365 with cross-platform, real-time collaboration, and extensibility with OneNote API. You’ll walk away wanting to use, evangelize, and build on OneNote personally or for your organization.

Microsoft Ignite Conference: Day 3 Round-Up

I’ll kick off Day 3’s post with another imprint of pure experience. Scale- On-premise, Cloud, Global, Local. The rush/distraction/tunnel vision of being one of 23,000+ people moving through the Microsoft Ignite conference, contrasted with simple but essential logistics like bio-breaks and food, are a big parallel for me to the distinct juncture we are at in technology:  empower everyone at a mass scale, but make sure the human details are taken care of, and that everyone has a voice.

The entrance hall may resemble a slightly above average shopping mall scene for most, but in context, on the ground, it was more like the entrance to a spaceship waiting to take off:
Entrance

Existential experiences aside, I waited a full 5 minutes for cell phone guy to abandon his hostile takeover of Microsoft (pleading eye contact included), and finally realized that was 5 minutes I would never get back, so I snapped my obligatory “largest Expo Hall ever” pic:
Microsoft
Really, words don’t help much with describing the scale of this event. 23,000 of the world’s finest Microsoft-oriented IT professionals in not one, but two Conference centers daisy-chained together. Being from Canada, the SCALE of business in America is always impressive-  this time it was the hammer of Thor (axe of Abe Lincoln?). There were numerous, well-attended core educational/interactive groups with all the best of the Microsoft team providing direct interaction with attendees. These were no tradeshow stunt doubles, but really the actual program leads and people who make things move at Microsoft. Super high quality interactions all over the floor.

Office 365

TechNet is my bible, which would make Joanne & KC here (Senior Content Writers for Microsoft), pretty high up in the toga-wearing department:
TechNet Rocks

Aside from the separate, colossal pool of core Microsoft and Partner & Vendor talent present in the Expo Hall, here’s the top sessions from day 3, on the SharePoint/Office 365 tip (with some guest appearances from OneNote & Visio, as I love both):

Whats New for IT Professionals in SharePoint Server 2016
What's New for IT Professionals in SharePoint Server 2016

“Engineering paths directly influenced by SP Uservoice” See: https://sharepoint.uservoice.com/forums/282887-customer-feedback-for-sharepoint-server
“Durable Links- permalinks based on resource ID. Move Docs freely, URL stays the same”
“No downtime CU patching”
“OneDrive integration big priority for Engineering team”

 

This article describes initial investments made in installation and deployment of SharePoint Server 2016: http://blogs.technet.com/b/wbaer/archive/2015/05/12/what-s-new-in-sharepoint-server-2016-installation-and-deployment.aspx

MinRole for the win!!
image10_00727E0C

Embrace the BYOD Revolution: Effectively Manage a Multi-Device, Multi-Generational Workforce


A major business transformation is brewing in the enterprise today. Mobile technologies, business velocity, geographically dispersed and multi-generational workforce are converging to deliver the promise of responsive organizations. Organizations that miss this paradigm shift will face dire consequences. How can you effectively manage this shift, ensure that it will be sustainable and reap the benefits of being a responsive organization? In this session, learn how to apply practical steps and effective techniques to manage your multi-device and multi-generational workforce.

MVP Panel: Sample Apps and Intelligent Solutions Showcasing Office Graph and Delve Extensibility

Preparing for a meeting, but not sure what documents are relevant? Writing a proposal and looking for similar documents to help you out? Interested in what your colleagues are working on to stay updated? With the new Office Graph, answers to those questions are within your reach. In this demo-packed session, we show you how the Office Graph works and how it can be used when building custom apps and enriching existing solutions and portals. All scenarios are backed up by real-life solutions that you could use in your organization.

OneDrive for Business (formerly SkyDrive Pro) File Size, Number, Type & Character Limits and Restrictions

OneDrive

Note: As of February 2014 SkyDrive and SkyDrive Pro are renamed to OneDrive and OneDrive for Business.

First of all, since most people get confused about the topic – here’s an explanation of the difference between OneDrive, and the other service, OneDrive for Business.

​If you work with a lot of SharePoint documents, you can probably appreciate the appeal of syncing your SharePoint library content to your computer. Doing so brings the following benefits:

  • 24/7 access to your documents. Read and edit while  you’re offline. Everything syncs with SharePoint whenever you go back     online.
  • Browser-free interaction with your documents. Opening your documents in a Web browser is fine, but working directly in your file     system is usually more convenient.

To sync a library: Go to the library > click Sync at the top of the page > click Sync Now in the OneDrive for Business wizard.

Keep in mind the following restrictions and limitations related to syncing SharePoint libraries.

How many items can I sync?

  • You can sync up to 20,000 items in your OneDrive for Business library,  including folders and files.
  • You can sync up to 5,000 items in other SharePoint libraries, including folders and files. These are the libraries you find in various SharePoint sites, such as team sites and community sites.

What’s the size limit for downloading files?

In any SharePoint library, you can download files of up to 2 GB.

What’s the character limit for files and folders?

These limits apply to files and folders that you add to a synced library folder for uploading to SharePoint. In normal practice, you’re unlikely to hit these limits. But I’ll mention them here, just in case:

  • File names can have up to 128 characters
  • Folder names can have up to 256 characters
  • Folder name/file name combinations can have up to 260 characters

If you have a file, folder, or combination that exceeds the limit, the item will remain in the synced library folder, and an error icon will appear on the item to tell you that there’s a sync problem.

Invalid characters & filenames

Folder Names and File Names

  • Do not use: ” # % & * : < > ? / { | } ~
  • Do not use the period character consecutively in     the middle of a file name.  For example, “file..name.docx”     is invalid.
  • You cannot start a file name with the period character
  • File names cannot be longer than 128 characters
  • You cannot use the period character at the end of a file     name
  • Many other symbols are not recommended such as     $^()-_=+[]`! (other international currency symbols and international     symbols should be avoided in site names, but some are more acceptable in     file names. Ascii is preferred when possible.

In addition, file names and folder names may not end with: (Many of these are international symbols)

.files, _files , -Dateien , _fichiers , _bestanden , _file ,_archivos ,-filer,_tiedostot ,_pliki ,_soubory ,_elemei ,   _arquivos ,_dosyalar ,_datoteke ,_fitxers,_failid,_fails ,_bylos ,_fajlovi,_fitxategiak

Invalid file types

You cannot upload OneNote files, or files with a *.tmp or *.ds_store extension. Additionally, you cannot upload desktop.ini, thumbs.db, or ehthumbs.db.

Additionally, you cannot upload types of files that are blocked on the SharePoint site. If your organization is running SharePoint Server, the list of blocked files may vary depending on what your administrator sets up. If your organization is running SharePoint Online, the default list of blocked files is fixed and can’t be changed. To see a list of the default blocked files, see Types of files that cannot be added to a list or library.

** You can use the following PowerShell Script to clean up invalid characters, file lengths & upload otherwise problematic files to OneDrive: http://hansbrender.wordpress.com/2013/08/26/skydrive-pro-powershell-script-checks-and-moves-folders-and-files/ **

OneDrive for Business library limits and workarounds

The OneDrive for Business library in all SharePoint Online plans in Office 365 comes with 1 TB of storage per user. There is not presently an option for purchasing additional storage for the OneDrive for Business library.

The good news, however, is that the storage space in your OneDrive for Business library is in addition to the storage space you get for SharePoint Online sites plus the storage space allocated for each user subscribing to these sites. The baseline limit in most plans is 10 GB for SharePoint Online sites plus 500 MB per subscribed user. Importantly, additional storage can be purchased for SharePoint Online sites. For details on the storage limits for different SharePoint Online plans, see SharePoint Online: Software  boundaries and limits.   If you’re concerned about exceeding the storage capacity of your OneDrive for Business library, consider the following options:

  • Instead of uploading  documents to your OneDrive for Business library, upload them to libraries on team  sites or community sites you’re following, and in which you have     Contribute permission for the libraries.
  • Periodically review the  documents you’re storing in your SkyDrive Pro library, and delete  documents you no longer need. Note that when you delete documents, you also need to empty the recycle bin if you also want to reclaim the storage space.

Other options for storing documents in SharePoint

Uploading to your OneDrive for Business library is typically the way to store documents, especially since the OneDrive link is always available at the top of the page. What’s more, it’s easy to share any document with selected people, with no setup requirements beyond opening the Share dialog box, and inviting people to share.

But it also makes sense to consider the lifecycle of a document. For instance, if you’re planning to share a document, and you expect people to discuss it and work on it together, you could store the document on a team site or community site, places where selected people gather with a specific sense of purpose.

Of course, sometimes you might initially store a document in your OneDrive for Business library, but then determine that it belongs in a team site or community site. It’s fine to move documents but it’s important to remember that you or other people with whom you’ve shared the document might have posted links to it, perhaps in a newsfeed. In this case, once the document is moved, these links will no longer be valid and will need to be re-created in order to point to the new location of the document. With this detail in mind, you might want to reconsider uploading certain documents to team sites or community sites in the first place.

References

http://technet.microsoft.com/en-us/library/dn232145(v=office.15).aspx
http://office.microsoft.com/en-us/sharepoint-server-help/what-is-onedrive-for-business-HA102822076.aspx
http://www.collabshow.com/2013/10/31/sharepoint-2013-and-office-365-sharepoint-online-file-size-limits-on-folders-and-list-restrictions/
http://en.share-gate.com/blog/sharepoint-2013-skydrive-pro-vs-dropbox
https://blogs.technet.com/b/akieft/archive/2013/09/06/migrating-file-shares-to-skydrive-pro.aspx

3rd Party Options

For those who need more files to sync: There are some 3rd party tools for uni-and bi-directional server-based file system replication with SharePoint libraries on the market: